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COVID-19 Policy

Policy brief & purpose

This company policy includes the measures we are actively taking to mitigate the spread of coronavirus. You are kindly requested to follow all these rules diligently, to sustain a healthy and safe workplace in this unique environment. It is important that we all respond responsibly and transparently to these health precautions. We assure you that we will always treat your private health and personal data with high confidentiality and sensitivity.

This coronavirus (COVID-19) company policy is susceptible to changes with the introduction of additional governmental guidelines. If so, we will update you as soon as possible by email.

Scope

This coronavirus policy applies to all our employees who physically work in our offices and homes. We strongly recommend through this action plan as well, to ensure we collectively and uniformly respond to this challenge.

Policy elements

Here, we outline the required actions employees should take to protect themselves, their co-workers, and residents from a potential coronavirus infection.

Sick leave arrangements:

  • If you have cold symptoms, such as cough/sneezing/fever, or feel poorly, request sick leave or work from home.
  • If you have a positive COVID-19 diagnosis, you can return to work only after you have fully recovered, with a Doctor’s note confirming your recovery.
 

Work from home requests:

  • If you are feeling ill, but able to work, you can request to work from home or take an additional 5 days to isolate.
  • If you have recently returned from areas with a high number of COVID-19 cases (based on CDC announcements), we will ask you to isolate from home for 14 calendar days. You may only work if you are fully asymptomatic. You will also be asked not to come into physical contact with any colleagues or residents during this time.
  • If you have been in close contact with someone infected by COVID-19, with high chances of being infected yourself, request work from home. You will also be asked not to come into physical contact with any colleagues or residents during this time.
  • If you are a parent and you must stay at home with your children, request to isolate from home. Follow up with your manager or departmental leader to plan and set expectations.
  • If you need to provide care to a family member infected by COVID-19, request work from home. You will only be permitted to return to work 14 calendar days after your family member has fully recovered, provided that you’re asymptomatic or you have a doctor’s note confirming you don’t have the virus. You will also be asked not to come into physical contact with any colleagues or residents during this time.
 

Traveling/commuting measures:

  • All work trips and events – both domestic and international – will be cancelled/postponed until further notice.
  • If you normally commute to work by public transportation and do not have other alternatives, you will need to take safety precautions by wearing a mask and taking necessary measures to help stop the spread of the virus.
  • If you are planning to travel voluntarily to a high-risk country with increased COVID-19 cases, we will ask you to isolate for 14 calendar days. You will also be asked not to come into physical contact with any colleagues or residents during this time.

 

General hygiene rules:

  • Wash your hands after using the toilet, before eating, and if you cough/sneeze into your hands (follow the 20-second hand-washing rule). You can also use the sanitizers you will find around workspaces.
  • Cough/sneeze into your sleeve, preferably into your elbow. If you use a tissue, discard it properly and clean/sanitize your hands immediately.
  • Open the windows regularly to ensure open ventilation.
  • Avoid touching your face, particularly eyes, nose, and mouth with your hands to prevent from getting infected.
  • If you find yourself coughing/sneezing on a regular basis, avoid close physical contact with your co-workers or residents and take extra precautionary measures (such as requesting sick leave).

 

Please contact us for any futher information.